Coast Coal Harbour - Ballroom - Hybrid, Virtual and In-person Meetings & Events

Hybrid, virtual and live meeting and events

Plan your next event with Coast Hotels

At Coast Hotels, we love playing host to special occasions – whether the occasion in question is a business gathering or a sophisticated wedding reception. And with an array of versatile event venues spread out among more than 35 properties, you’re sure to find a space that fits the bill.

In our current environment, meetings and events have changed, and we've adjusted. We're nimble, just like you. Our Coast Events Assured™️ program ensures that physical distancing, hygiene, safety and communication are addressed so that you can get down to business, celebrating or both. We're with you!

We are making it easier to bring people together with three options to build an engaging event experience for any type of meeting and event. Our hybrid meetings service combines both in-person and virtual attendees for your event. Or go 100% virtual with all attendees participate online and connect with your team across multiple locations. Keep it traditional with in-person meetings, where all attendees are present in a physical location.

Our experienced, approachable event planners are ready and eager to assist with every aspect of your function, including accommodations for your guests, catering, audiovisual support and venue decor-not to mention Refreshingly Green™ initiatives. No detail is too small when it comes to making your gathering perfect. All you have to do is get in touch with us, and we’ll get the ball rolling.

Meeting Design Options

Seamless hybrid meetings

Hybrid meetings allow for a virtual content stream enabling attendees, split across multiple rooms in the same venue or separate venues, to participate and collaborate together both virtually and in-person.

Go 100% virtual events

If you are planning a keynote, or hosting a conference, that requires regional teams across Canada and the US, connecting virtually is a great solution. With Coast Hotels properties in both countries, you can easily bring together attendees from mutiple venues and multiple rooms.

Live, in-person meetings

All participants are in attendance hosted in a meeting room. Through the Coast Events Assured™️ program, we have taken steps to ensure our meetings and events are safe. Physical distancing, hygiene, safety and communication are addressed so that you can get down to business.

Tables and stage set up for conference/presentation

top reasons to plan your event with coast hotels

in-person, hybrid, or virtual... we're flexible!

Coast Hotels offers three scalable options for meetings. Based on the below room designs, your meeting can adapt from one large room with physical distancing measures, to multiple rooms that are smaller in size connected virtually. This makes planning your meeting extremely flexible by considering local health guidlines, and situations where all attendees are not able to meet in person. Increased flexibility for your attendees means higher attendance and reach.

Hybrid Meeting Icon


Virtual Meeting Icon


In-person Meeting Icon


From the very first meeting, our industry-leading technology solution partners form an integral part of the meeting planning process, providing personalized consultations and expert guidance that enable us to deliver seamless solutions.

Pouring creamer in coffee
It's to dine for...

Coast Hotels venues offer catering packages with a wide variety of menues with competitive prices. We are pleased to offer plated, buffet, themed options, and even custom menus tailored to meet your specific requirements.

Our Conference Service Managers take extra care to ensure successful experiences. Planners choose Coast Hotels because we are flexible, attentive to detail and driven by high standards.

Woman presenting in a Coast Events Assured meeting
Coast Events Assured

From carefully managing the flow of event attendees, to safely delivering elevated food and beverage experiences, our Coast Events Assured program outlines clear operational procedures that educate and empower employees to take care of guests and each other, while following local health authority guidelines.

coast clean

Coast Hotels is committed to your safety, health and security during your stay with us. The procedures set within our Coast Clean™ program ensure that the safety of our guests, as well as our ambassadors, are top of mind, while maintaining high standard of customer service. And while it may be more difficult to see our smile behind a mask or plexi-glass partition, you can expect the warm Coast Hotels welcome and service for which we’re known.

Eco-Friendly Hotels
Refreshingly Green

Our eco-friendly, hotel practices help protect our surroundings by encouraging sustainability in a variety of ways: recycling, composting, sustainable foods, bio-degradable cleaning supplies, energy-efficient lighting and more.

Woman presenting in a Coast Events Assured meeting

Coast Events Assured

Our Coast Events Assured program puts the health, safety and comfort of conveners and attendees first.

Businesswoman on iPad in meeting room

Meeting Planner Program

You could be earning points for every dollar spent on each event you plan with us!


business travel rate

Give your meeting budget a boost by taking advantage of our exclusive group travel rates.

Two businessmen smiling and shaking hands

Like it? Plan it.